How to Create a Percentage Progress Bar in Google Sheets

Published on

This post explains how to create vertical and horizontal percentage progress bars in Google Sheets.

A percentage progress bar is a bar within a single cell that adjusts based on input values ranging from 0 to 100%. You can create such a bar in Google Sheets using either the SPARKLINE function or the REPT function.

The SPARKLINE function is the sole option for a vertical percentage progress bar, while for the horizontal version, both SPARKLINE and REPT can be employed.

The primary advantage of REPT over SPARKLINE lies in its ability to include text at the end point of the bar, indicating the total percentage achieved. However, it does come with a few drawbacks:

  • Inflexibility with Length: REPT has a predefined length of 100%, and adjusting the cell size (column width) is necessary to accommodate it.
  • Potential Inaccuracy: It may not provide 100% accuracy in depicting progress, as it employs a specific character to draw the bar.
  • Vertical Limitation: REPT cannot be used to create a vertical progress bar.

Consider these factors when choosing between SPARKLINE and REPT for your percentage progress bar in Google Sheets.

Creating a Horizontal Percentage Progress Bar in Google Sheets

For example purposes, we will utilize the percentages in the cell range A2:A5, which are 25%, 100%, 50%, and 75%, respectively.

We will create a percentage progress bar for each of these values separately in the cell range C2:C5. Let’s begin with the first option, which involves using the SPARKLINE function.

In cell C2, enter the following formula and drag it down to cell C5:

=SPARKLINE(A2, {"charttype", "bar"; "color1", "green"; "max", 100%})
Horizontal Percentage Progress Bar Created with SPARKLINE in Google Sheets

This will generate the chart in green, as specified by the “color1” option. You can replace “green” with “red” if you prefer a red color.

Suppose you want the percentage progress bar to display two colors: red below 50% and green above 50%. In that case, use an IF logical operation with the “color1” option as follows:

=SPARKLINE(A2, {"charttype", "bar"; "color1", IF(A2<=50%, "red", "green"); "max", 100%})

This chart will automatically adjust based on the column width and row height.

How to Add Text to My Horizontal Percentage Progress Bar in Google Sheets

The SPARKLINE function does not support the direct addition of text. If you wish to display text alongside the percentage progress, you’ll need to employ the REPT function method.

Horizontal Percentage Progress Bar with Additional Text in Google Sheets

Follow these steps, keeping in mind that it has limitations regarding row height and column width flexibility.

  1. Begin by setting the percentage progress for the value in cell A2, initially set to 100% for ease of step-up.
  2. Enter the following formula in cell C2: =REPT("█", A2*100/4)&TEXT(A2, " 0%")
  3. Evaluate the length of the bar. If it meets your preferences, you can proceed without any adjustments to the formula.
  4. If you want to reduce the size, replace the 4 in 100/4 with multiples of 2, such as 100/6 or 100/8.
  5. If you want to increase the size, replace 100/4 with 100/2 or simply use 100.

Once set, match the column width to the size of the bar. Now you can replace the percentage value in cell A2 with the desired one (e.g., 25%) and drag down the formula as previously instructed.

This is the sole method to include text with a percentage progress bar in Google Sheets.

How Do I Change the Color of the Bar?

To change the color of the bar, navigate to the cell containing the REPT formula, click on “Text color” within the Google Sheets toolbar, and apply the color you desire.

Creating a Vertical Percentage Progress Bar in Google Sheets

For creating the horizontal percentage progress bar, we used the SPARKLINE bar chart option. Here, we will use the column option instead.

The following formula in cell C5 will create a vertical percentage progress bar using the percentage value in cell B5:

=SPARKLINE(B5, {"charttype", "column"; "ymin", 0%; "ymax", 100%; "color", "green"})

It’s flexible and will adjust according to the row height and column width. I suggest increasing the row height and reducing the column width to see a genuine vertical percentage progress bar.

To conditionally adjust the color based on the 50% mark, as mentioned earlier, use an IF logical test within.

=SPARKLINE(B5, {"charttype", "column"; "ymin", 0%; "ymax", 100%; "color", IF(B5<=50%, "red", "green")})
Vertical Percentage Progress Bar in Google Sheets

Resources

The SPARKLINE function is widely used to create miniature charts in Google Sheets. The above is an example of one such use case.

In addition to creating percentage progress bars and other miniature charts, we can use the SPARKLINE function to generate GANTT charts in Google Sheets. Here are some tutorials that will help you advance in using this function in Google Sheets.

  1. Create a Gantt Chart Using Sparkline in Google Sheets
  2. Sparkline Bar Chart Formula Options in Google Sheets
  3. Sparkline Column Chart Options in Google Sheets
  4. Sparkline Line Chart Formula Options in Google Sheets
  5. SPARKLINE for Positive and Negative Bar Graph in Google Sheets (Array Formula)
Prashanth KV
Prashanth KV
Your Trusted Google Sheets and Excel Guide Prashanth KV brings a wealth of experience in Google Sheets and Excel, cultivated through years of work with multinational corporations in Mumbai and Dubai. As a recognized Google Product Expert in Docs Editors, Prashanth shares his expertise through insightful blogging since 2012. Explore his blog for practical tips and guidance on maximizing your spreadsheet skills.

Lookup Previous Values Dynamically in Excel and Google Sheets

Sometimes, you may want to look up the previous values relative to the current...

Sort Data but Keep Blank Rows in Excel and Google Sheets

Using a dynamic array formula or the FILTER command, we can sort data and...

Lookup Values Under Categories in Excel and Google Sheets

We can use a combination of XLOOKUP and VLOOKUP in both Excel and Google...

Extract Items Under a Category from the Same Column in Excel

In Excel, you can use a combination of the XLOOKUP and DROP functions to...

More like this

XMATCH Row by Row: Finding Values Across a Range in Google Sheets

Using the BYROW function with XMATCH in Google Sheets allows us to match values...

Limit Formula Expansion to a Specific Row in Google Sheets

In this tutorial, I’ll explain how to limit the expansion of an array formula...

3-D Referencing Structured Data Tables in Google Sheets

When you have several tables within a single sheet—not across multiple sheets in a...

14 COMMENTS

  1. And sorry to bother you again, but is there any way to display the progress percentage at the right location?

    I don’t need the fancy border or padding, but I’m just curious to know if it’s possible without using Apps Script?

    • Hi, Trang,

      It’s not possible with the SPARKLINE. But I have a new solution based on the other formula.

      I hope you will like it. See ‘Sheet3’ in my example Sheet. I have added more customization to the progress bar. You can change the color, size, style by changing the font color, size, and font.

  2. Prashanth,

    Thank you for taking the time to help me. I don’t know that I can do so many things with the Sparkline function.

  3. Thank you, Prashanth. I’ve been getting into Google Sheets lately and you always have the answer to many questions I have.

    I’m happy with the result I’ve got from using the Sparkline function to make the progress bar, but I’ve come across the dashboard of the Samsung health app and like the design of the daily timeline there.

    Basically, every day starts from 12am and ends at 12pm. It is visualized as a simple straight line. NOW is represented by a dot and its location on the line indicates the approximate time of day.

    Do you have any idea how to replicate this design? I know that it certainly wasn’t designed in Google Sheets, but I’m still curious about that.

    • Hi, Trang,

      There is no such chart available in Google Sheets. Here is an alternative but NOW is not represented by a dot or any other mark. That’s a drawback.

      Steps:

      Enter the time 00:00 in cell A2 and 01:00 in A3. Drag down until A26.
      In the range B2:B26, enter the number of steps in each cell based on the time of the left (column A).

      Use this formula in cell D1.

      =sparkline(B2:B26,
      {"charttype","column";"color","blue";"lowcolor","red";"highcolor","green";
      "firstcolor","black";"lastcolor","black";"negcolor","blue";"empty","zero";
      "nan","convert";"axis",TRUE;"axiscolor","cyan";"ymin",0;"ymax",max(B2:B26);
      "rtl",FALSE})

      This formula uses the SPARKLINE column chart. You can find the details of this formula use below.

      Sparkline Column Chart Options in Google Sheets.

  4. This is exactly what I was looking for! Any way to have the progress bar that is generated shrink to fit? I have it so that the cell holding the formula for the progress bar is merged across 3 cells and for a progress bar that is supposed to reflect a little over 50% progress, it spans 3/4 of the 3 cells. Visually this is pretty off. Any way to fix this?

    • Hi, Derek,

      Sorry for the late reply. You can do that by dividing the % by ‘n’. I have included my example sheet and demonstrated the shrinking in ‘Sheet3’. In that, the ‘n’ is 4.

  5. Thank you! What a creative and skilled solution. The explanation was clear too. I’m trying to display a progress bar for my custom goals and this worked perfectly!

    • It’s simple.

      Select the cell E2 and then apply the following formula in the conditional formatting custom rule as below.

      Format > Conditional Formatting >Custom formula is;

      In this filed apply the below formula.

      =and(C12>0,C12<20)

      This formula would highlight the cell E2 if the value in cell C12 is in between 0 and 20. Add multiple rules similarly. In each rule use different colors.

      Thanks

LEAVE A REPLY

Please enter your comment!
Please enter your name here

This site uses Akismet to reduce spam. Learn how your comment data is processed.